Transparent card processing that can lower your costs, and a CRM that removes most double entry, for independent heating oil and propane dealers.
Get a free payment-processing assessmentEach dealer gets a dedicated app.
Contacts, residential and business names, bill-to and ship-to addresses, phone, email and notes.
Cards are tokenized by Helcim. OilFlow keeps only the token and last 4, which reduces exposure to card data.
Network cost and markup shown separately.
Creates the invoice when your office confirms an order and posts payments to the matching open invoice. Removes most double entry.
Record ACH and check payments and they post to QuickBooks.
Weekly or biweekly plans charged to the card on file, with installment tracking.
Track state energy-assistance vouchers on the customer account.
Customer notes follow each order to the driver view.
We import your customers, addresses, phone numbers and emails into the CRM so you don't re-key them.
Works alongside your dispatch, routing and tank-forecasting software. It doesn't replace them.
See what the card networks charge and what the processor adds.
Early result. Germantown Oil, a family heating oil and propane dealer in Germantown, Ohio, switched in October 2026. In their first two weeks (Oct 12–26), on $152,303 in card payments, their processing cost dropped about 1.4 percentage points, about $2,132.
Results vary by dealer.
Deployment, customer import, Helcim + QuickBooks Online setup, workflows, testing, training.
Your dedicated OilFlow app.
Processing fees are paid directly to Helcim. Custom work is quoted separately.
No obligation.
No. OilFlow works alongside dispatch, routing and tank-forecasting tools.
Saved cards are re-entered once through Helcim. OilFlow never stores full card numbers or CVV codes; it keeps only the Helcim token and last four digits. A customer can have more than one card on file.
No. We import your customers, addresses, phone numbers and emails into the CRM so you don't re-key them. Saved cards are re-entered once through Helcim.
The sync runs mostly one way, from OilFlow to QuickBooks Online. When your office confirms an order, OilFlow creates the invoice in QuickBooks; when a payment comes in, it posts to the matching open invoice. That removes most double entry. Bank deposit reconciliation still happens in QuickBooks.
Record ACH and check payments and they post to QuickBooks. ACH bank payments are available through Helcim, the same processor that handles your cards, and can be turned on for your account.
Directly to Helcim. You pay us only the one-time implementation fee and the monthly subscription.
Email Jason to set up your free payment-processing assessment. Have one recent processing statement handy.
jason@jjebventures.com